JOB VACANCY ANNOUNCEMENT
Position: Administrative Assistant Responsible to: - Administration Coordinator
Location: Garissa Closing date: - 18th August 2011
Handicap International is an independent and impartial international Humanitarian organisation working in
situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other
vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their
living conditions and promoting respect for their dignity and their fundamental rights.
All camps exist since 1992, put in place to respond to the onset of the civil war in Somalia. They are planned to
host 80.000 persons and are by exceeding its capacities. Mid of July statistics of UNHCR cite the staggering
number of 380.000 refugees. In the last 6 months, 80.000 new arrivals were received in the camps. Only the
last two months saw 60.000 persons arriving feeling the drought and civil war, settling where they would find a
place to put up their make shift shelters.
The rehabilitation project in Dadaab aims to provide and secure tangible and measurable improvement of
independency in activities of daily living and quality of life of refugees living with physical impairment or
Under the line management of the Administration Coordinator, the Administrative Assistant is in charge of
implementing and following up all finances, accountancy and Human Resources procedures in the field. He/she
will work in very close relationships with the Nairobi coordination team.
According to the position, the Administrative Assistant must keep all the data confidential, and share it only with
the accurate persons. Should the employee not comply with these rules, he will be charged for serious
GLOBAL OBJECTIVE OF THE POSITION
Based in Garissa, the Administrative Assistant will depend hierarchically on Administration
Coordinator, and has strong functional links with the head of mission in Dadaab.
He/she will ensure all the administrative, Finances and Human Resources tasks, according to the
standard HI principles.
• Cash & Cash Flow Management
• Bills Management and allocation
• Human Resources Management
• Cash Management
1. Treasury Management
• Manage the cash box and report every cash movements on the cash dairy and other relevant documents
• Check cash everyday and report these transactions in petty cash statement
• Grant, follow and ensure reimbursement of advances using appropriate receipt formats
• Check invoices given by other departments and make sure they are correctly translated and validated
2. Bank Management
• Make cash withdrawals from the bank